HHS Attendance Q&A
Attendance is detailed in the 2017-2018 HHS Student Handbook (“Handbook”) which is located under the Academics tab on the HHS webpage . Please refer to the Handbook for details regarding attendance. The following information is provided as a general attendance guide.
The attendance office handles attendance for all students at Harrison High School. Given the large number of students attending HHS, we rely on communication through the recorded attendance line or the Student Absence Form on Powerschool for receiving information about student attendance.
- For the Attendance Reporting phone line: The number to reach this line is (765) 463-3511, press 1, or (765) 772-7761. You must leave a message. This line is checked very frequently, but no longer than every 15 minutes. Please do not hang up without leaving a message and begin calling other lines within HHS in an attempt to reach someone in an office. Doing this will only delay the attendance process.
- For the Student Absence Form: On the Harrison High School webpage (hhs.tsc.k12.in.us) click on the Student Services tab, then Attendance from the drop down menu. Click on the box labeled “Student Absence Form”. You will then need your Powerschool password. Once you have logged in, complete the form and press “submit”.
What if my student is ill and cannot come to school?
Call the attendance line or submit the Student Absence Form (detailed above). If calling the attendance line, leave a message telling us your student’s name, grade and if they will be out of school all day, or if they will be arriving late. Attendance also needs the name of the person calling, the relationship to the student and a return phone number.
What if my student gets sick at school?
If your student becomes ill during the school day, they must let their teacher know so they can be issued a pass to see the nurse. The nurse will evaluate your student and determine if they need to be sent home for the remainder of the school day. Parents, receiving a text message directly from your student to come get them because they do not feel well may result in unnecessary days missed from school. Please direct your student to the nurse first. If the nurse calls to request that the student be picked up, please go to the nurse’s office to get him/her and then sign your student out with the attendance office.
What if my student is running late (i.e. missed the bus or overslept)?
Call the attendance line. Leave a message telling us your student’s name and grade Attendance also needs the name of the person calling, the relationship to the student and a return phone number. Please refer to the Late to School information in the 2017-2018 HHS Student Handbook (this is located under the Academics tab on the HHS webpage).
What if my student needs to leave early for an appointment during the school day?
There are three options, please use only one:
- You may call the attendance line at least an hour prior to the time you need them to leave. Leave a message telling us your student’s name, grade and what time they need to leave. Attendance also needs the name of the person calling, the relationship to the student and a return phone number.
- You can also send a note with your student. They need to bring that note to the attendance office when they arrive to school (not at the time they need to leave). Be sure to include your printed name, phone number and signature on the note.
- You can submit the Student Absence Form detailed above. Be sure to mark “partial day” and detail what time your student needs to leave. This would also need to be completed by the beginning of the school day.
Once attendance is notified, the office will issue a “Leave Early Pass” to your student, allowing them to leave their class at the designated time. All students must sign out with the attendance office. Failure to do so will result in a detention. Please consider having your student sign out during passing periods. The daily bell schedule is located under the “About Us” tab on the HHS webpage. This prevents additional interruptions in the classroom.
If your student is returning to school after the appointment, they must sign back in with the attendance office, even if they arrive during their lunch or a passing period. Failure to do so will result in a detention.
What do I need to do with the medical/dental/vision note I received from my student’s provider?
In order to excuse an absence (not count against the 9 days), the attendance office needs a letter from the provider on their letterhead confirming date of the appointment for the student. The attendance office prefers that these notes be faxed directly from the provider to (765) 497-9893. However, they may also be dropped off at the attendance office directly by the parent/guardian or student.
What if I forgot to call and I need to get my student out of school?
If you did not leave a message on the attendance line or submit the Student Absence Form, please come to the attendance office to sign your student out. The office will call your student from class. Please be aware that if your student is in gym, weights or band, there will be additional delays getting your student from class. In addition, if you arrive during your student’s lunch period, you will be asked to locate them in the cafeteria. The office is unable to page students during lunch periods. To prevent disruptions, calling the attendance line at least an hour in advance is the most efficient way to get your student from school during school hours. Please plan accordingly. The attendance office prefers not to interrupt classrooms.
How many school days is my student allowed to miss?
Please refer to the attendance section in the 2017-2018 HHS Student Handbook (this is located under the Academics tab on the HHS webpage) for details. Students are allowed to miss nine (9) days before they lose credit. Absences due to medical treatment, funerals, court or military are not counted against those days if appropriate documentation has been submitted to the attendance office.
College (all post-secondary education) visits are excused as long as the attendance office has been notified. The attendance office must have a letter from the parent/guardian confirming the date(s) of the visit, the name of the college and that the parent/guardian will be accompanying the student to the visit. If the visit is more than one day, the attendance office will issue a Pre-arranged Absence form to the student. This form needs to be signed by each of the students’ teachers and allows the student to discuss/arrange any homework that will be missed while they are gone. While on the college visit, please be sure to obtain confirmation of the visit from the college. Normally, this is given to the student from the admissions office at the college.
If a student will be absent for a date/dates pre-arranged in the future, the student must provide a letter from the parent/guardian to the attendance office detailing the reason for the absence. If the visit is more than one day, the attendance office will issue a Pre-arranged Absence form to the student. This form needs to be signed by each of the students’ teachers and allows the student to discuss/arrange any homework that will be missed while they are gone. If the pre-arranged absence includes events that have an educational value, those details will need to be provided in the letter. The principal will review this information and make the final decision. Missed days for approved educational purposes do not count against the nine (9) day limit.
Students are required to sign in and out with the attendance office every time they arrive late or leave early from school. Failure to do so will result in a detention. In addition, students will only be allowed to leave with an adult who has been listed in Powerschool as having permission to pick up. Identification (driver’s license or other photo ID) of the adult picking up may be requested at the time of sign out. For the safety of the students, there will be no exceptions to this requirement.
Please check Powerschool and keep all contact information current, especially information about who has permission to pick your student up from school. Powerschool is also a way to view your student’s attendance.
The above information is provided as a general summary. If there are any discrepancies between this document and the 2017-2018 HHS Student Handbook (“Handbook”), the Handbook will govern.